Villagio of Bradford Village COVID-19 Status Update

3/11/21

Villagio Bradford Village is so excited for our residents and families to be able to see each other in person again! Yesterday the Center for Medicare and Medicaid (CMS) released new guidance that communities like ours, can offer safe and responsible visit options for our residents and family members regardless of their vaccination status. CMS has put in place some safety restrictions, and this has been the case throughout the pandemic, we must receive the green light from the Oklahoma health department before we can actually host more indoor visits. Read the specific information on our Cappella Living Solution’s website.

COVID-19 Vaccine Distribution Plans

We are patiently waiting to receive information on when our vaccine clinic will open for Villagio of Bradford Village residents and team members. We want you to get ready now. All residents and team members need to have their most current insurance cards. If you misplaced your insurance card please make sure you get a replacement card for yourself or your loved one as soon as possible, so the process moves forward as smoothly as possible. Please take a look at the below links for further information.

• A Frequently Asked Question document provided by the American Medical Director Association (AMDA)
• The Pfizer Vaccine and Moderna Vaccine information sheets ( we are not sure which we will receive at this time)
• A flyer about the myths and facts of the vaccine
• The CVS consent form must be filled out for every resident and team member. There is a responsible party consent form for applicable family members. When we communicate our clinic dates, we will provide directions on how to submit your form.
• For more information on the vaccine clinic click here.

To learn more about the Covid-19 vaccine for Oklahoma click here.

COVID-19 Vaccine Administration Plans Frequently Asked Questions | 12.2.20

This Frequently Asked Questions document is intended to give information to residents, families, team members, and the general community regarding the status of rolling out the COVID-19 vaccine in our communities. Information is changing daily. There are times the federal directive and state directives are different. Christian Living Communities (CLC) – Cappella Living Solutions is committed to providing accurate information as timely as possible. This document will be updated and available as changes warrant. For vaccine-specific information, we request the CDC documents be shared.

The Centers for Disease Control (CDC) has prioritized older adults and people working in Long-Term Care to be part of the first-tier to receive the vaccine. Will my loved one’s Community be included?

All CLC-Cappella communities are registered with the Pharmacy Partnership for Long Term Care Initiative to be part of the vaccine’s first-tier distribution. At the moment, we believe this will include team members and residents of skilled nursing and assisted living communities. We are waiting to hear if residential (independent) living residents/team members will also be included in the first-tier distribution.

Where does the vaccine approval currently stand?

Now that the Pfizer and Moderna vaccines have been approved, the federal government has begun distribution to the states for inoculations. Each state will then set a state-specific timeline and process for vaccine distribution and administration. We anticipate all of the states we support will follow the CDC tier guidelines for prioritizing who will receive the vaccine first, but that has not been firmly confirmed.

Once the states get the vaccine, how will it be distributed to Long-Term Care?

These are some of the details still being worked out. At this point, because all of our communities are registered in the federal pharmacy partnership, we will receive the vaccine through either CVS or Walgreens pharmacy or both. We anticipate the pharmacy teams coming to our communities to administer the vaccines to residents, working closely with our clinical teams. We are awaiting more details regarding team member vaccination.

How will the vaccine be rolled out in our Community?

We will begin by educating residents, families, and team members. The CDC has provided some information sheets that will be distributed and posted on websites to answer questions specifically around vaccine development, safety, and why getting the vaccine is beneficial. We will work with our assigned pharmacy, who will store, distribute, administered the vaccine. We anticipate the pharmacy will set up clinic dates and times for resident vaccinations. The pharmacies will also document and report our vaccine administration progress.

Once residents and team members are vaccinated, will restrictions be lifted?

Not immediately, but that is the goal. It will take time for the two-step vaccine process to be fully implemented therefore, we will still need to wear masks, socially distance, and follow clinical protocols until the Community and the surrounding cities and towns reach a majority of people being vaccinated. It takes up to two weeks after the second dose of the vaccine for each person to benefit from its protection.

What if my loved one or a team member refuses to be vaccinated?

The CLC-Cappella team is working to determine what options if any, will be offered to those refusing the vaccination. We will share more information when it’s available.

For vaccine-specific questions, please refer to the CDC handouts.

8 Things to Know About Vaccine Planning

Benefits of Getting a COVID-19 Vaccine

Learn more on how the CLC-Cappella Communities prepared to receive COVID-19 Vaccine Here.

12/14/20

Covid-19 Vaccine in Oklahoma

While the vaccine is not yet available in the United States, Villagio communities in Oklahoma are ready to receive the vaccine to protect residents and associates in our community as soon as it is available. As a Cappella managed community, Villagio communities in Oklahoma are registered for the first phase of the vaccine. Priority distribution of the COVID-19 vaccine will go to seniors and healthcare workers who are at the most risk of contracting the virus. We remain in constant communication with the Oklahoma Department of Health, the CDC, and the Centers for Medicare and Medicaid Services (CMS) as details of the distribution process continue to develop.

To learn more about the Covid-19 vaccine for Oklahoma click here.

12/8/20

Team Member Tests Positive for COVID-19

We remain committed to transparency and timely communication as we experience COVID-19 in Edmund and across the nation.  Today an associate in the assisted living neighborhood tested positive for Covid-19.  The associate last worked on December 2^nd and is quarantining at home.  We have no other pending tests and there are no other associates or residents displaying symptoms.

Although you are not able to visit with your loved one in person during this challenging time, we invite cards, window signs, pre-packaged snacks, and messages of encouragement!  Follow the Facebook page at https://www.facebook.com/VillagioBradfordVillage  to see the latest individualized and socially distanced resident programming and dining at the community.

All team members are wearing medical masks and gloves when providing resident care. We continue to take the temperatures of residents and team members and are closely monitoring everyone for signs and symptoms of COVID-19.

All federal, state, county, and community standards and protocols are in place for the identification, isolation, and eradication of the COVID-19 virus in our community. Resident and team member safety is our top priority.

We will contact you if your loved one is suspected or diagnosed with COVID-19.

You can find community status updates on the Villagio Senior Living website, www.VillagioLiving.com .  Please know we are working very hard to ensure the well-being of everyone who lives and works in our community. Together, we will get through this.

Thank you for your support and grace during this time.

 12/3/20

All 23 CLC-Cappella Communities Prepared to Receive COVID-19 Vaccine

Priority distribution of the COVID-19 vaccine to seniors and healthcare workers who are at the most risk of contracting the virus is welcome news. CLC-Cappella is ready to receive the vaccine to protect residents and associates in all 23 of our communities as soon as it is available. We remain in constant communication with state health departments, the CDC, and the Centers for Medicare and Medicaid Services (CMS) as details of the distribution process continue to develop.

Learn more about the COVID-19 Vaccine Plan here.

Update 11/30/20

Team Member Tests Positive for COVID-19

Villagio of Bradford Village has received news today that an associate in the assisted living neighborhood has tested positive for Covid-19 testing.  The associate last worked 11/20 and was tested on the 24^th due to exposure outside of the community.  The results came back on the 27^th and the associate continues to remain at home in isolation.  We have no other pending tests and there are no other associates or residents displaying symptoms.

All team members are wearing medical masks and gloves when providing resident care. We continue to take the temperatures of residents and team members and are closely monitoring everyone for signs and symptoms of COVID-19.

All federal, state, county, and community standards and protocols are in place for the identification, isolation and eradication of COVID-19 virus in our community. Resident and team member safety is our top priority.

We will contact you if your loved one is suspected or diagnosed with COVID-19.

Please know we are working very hard to ensure the well-being of everyone who lives and works at our community. Together, we will get through this.

Update 11/16/20

Villagio of Bradford Villagio to Temporarily Close Community Center

Due to the increase in Covid-19 cases in the county, Villagio of Bradford Village will be temporarily closing the campus community center. Indoor visitation in the assisted living building will also be placed on hold until further notice.
CLC-Cappella will host a Family Town Hall Webinar for all residents, team members, and families associated with any of our 23 supported communities. In the webinar, we will provide the latest status update regarding COVID-19, clinical preparedness and directives, holiday plans and visits, and review state-specific mandates. We will answer questions previously submitted to we@clcmail.org . We look forward to sharing more with everyone Thursday, November 19th at 5pm CT on the CLC-Cappella Town Hall webinar. You can register here

Update 10/9/20

Visitation Updates for Villagio of Bradford Village

The Oklahoma Department of Health has recently created guidelines for indoor family visitation in assisted living and memory support communities. Villagio of Bradford Village Assisted Living in conjunction with Cappella Living Solutions have implemented protocols for resident, associate, and visitor protection.
The visitation will be structured and must be scheduled in advance. Visits will be limited to twenty minutes with sanitation protocols put in place between each visit. Visitors and residents will need to wear surgical masks and remain at least six feet apart. Visitation will paused if any residents or associates test positive for COVID-19, or if there are any pending cases.
Our community continues to operate under the CDC restricted status but a newly formed Health and Happiness committee is evaluating how we can better balance crucial required health protocols with the mental well-being and happiness of residents. We will have more updates soon.

Update 6/5/20

Updates to Health and Happiness Procedure

While many states are in various stages of reopening, government restrictions have not changed for senior living communities. We are still under restrictive CDC status. However, CLC-Cappella has formed a Health and Happiness Committee to reevaluate our current procedures in order to strike a balance between the crucial need to maintain physical health with mental health leading to happiness.

At this time, Villagio of Bradford Village is operating under restricted status per the state of Oklahoma guidelines. We will keep you updated and will share measures we are taking regarding in person visits as soon as we are able. Thank you for your continued support. Please contact us with questions or for more information

Update 5/29/20

New Procedures for Health and Happiness Visits

We are excited to share some good news. As many states are moving from “Stay at Home” to “Safer at Home” restrictions, Christian Living Communities-Cappella’s leadership team has been working to distill directives and evaluate procedures in order to strike a balance between the crucial need to maintain the physical health of residents with mental health that leads to happiness.

Oklahoma has not transitioned into the “safer at home” phase for their Senior Care Communities, therefore, the families with loved ones in our Oklahoma communities will not be able to participate in these visits but we are hopeful by mid-June we will be able to start this process.

We have developed new procedures pertaining to in-person visits via a plexiglass divider, self-isolation after essential appointments, residents who are able, to drive themselves to essential appointments, and excursions, which vary by community based on virus activity within the community, state regulations, and level of care. In all levels of living, state directives supersede new procedures. Information on what we are preparing for residents and families was shared at our May 28th Family Town Hall Webinar which you can view here.

This is an unprecedented time, and every decision we make is with the health and happiness of residents, families, and team members in mind. We are diligently planning, resourcing materials, and training staff on the new operational procedures. We appreciate your patience and understanding as it will take some time to implement these new guidelines. Please contact us at info@villagioliving.com with any questions.

While we are overjoyed that residents can enjoy greater freedoms and in-person family visits, we are still facing a virus that disproportionally affects older adults. We ask that everyone continue to do all they can to stay healthy and be mindful of the risk of exposure to this virus. Residents must stay well for our community to be well.

Thank you for your continued support as we celebrate residents and families as they make new memories!

We are committed to the well-being of everyone who lives and works at Villagio of Bradford Village. We hope you will find useful resources, up-to-date communications as well as the steps we are taking to prevent and eradicate COVID-19 in the community.  As this world-wide pandemic entered our state and county we immediately began to implement stringent virus mitigation protocols, infection control measures and precautions aimed at keeping everyone safe.

As we continue to move forward in an uncertain “new normal” we are steadfast in our efforts to serve and protect older adults and our associates with compassion and empathy for each individual.

We are now entering a new phase of community life, which will include opportunities to return to some activities and events. Team members, residents and family members are learning new ways to engage and connect as we continue to balance the need to maintain the physical health of residents with mental health that leads to happiness.

At Villagio of Bradford Village, our commitment has always been to be a forward-thinking community, evolving with the changing needs of residents. We are dedicated to improving the quality of life for older adults, and are proud to be a neighborhood of Christian Living Communities where aging is honored and celebrated.

Q: What is being done to protect residents and staff?

A: We continue to implement rigorous virus sanitizing protocols daily.  The county health department continues to direct our actions. Residents’ temperatures are taken twice daily and the team is vigilantly monitoring all signs and symptoms for everyone who lives and works at Villagio of Bradford Village .

Q: Is Villagio of Bradford Village Safe?

A: The COVID-19 Pandemic is a world-wide health crisis. While no place at this time is immune to the virus, we continue extraordinary precautions with the guidance of local health officials and the CDC.

Q: What are the ‘rules’ your respective communities follow to detect, contain and isolate COVID-19?

A: The health and safety of our residents and team members is our top priority and we will continue to practice all federal, and local mandated measures as well as our organizational procedures to limit exposure of COVID-19 in our communities.

Q: Who is allowed to visit your communities?

A: The community is scheduling video calls and courtyard visits (patio visits, lawn visits) with social distancing and plexiglass for family visitors.

The Independent Living Community Center remains closed to visitors and residents at this time and we are working on finalizing a new dietary program to allow residents to enjoy dining in a safe environment.  The Activity Center remains closed with the exception of the gym.  We have asked residents to adhere to only two people in the gym at a time and to use the sanitizing products before and after using a piece of equipment.  Group activities will begin to be held in the center with strict prevention protocol in place including temperature checks, wearing of masks, social distancing, and the use of hand sanitizer very soon.

For all licensed neighborhoods including assisted living are on ‘restricted status.’ We are adhering to visitation guidelines established by the state and local health department, and the CDC. Visitation to skilled assisted living communities is limited to:

• ‘Essential Need Only’ visits. Essential need visits include support care and family visits in resident mental health and end-of-life situations.
• Visits must be brief.

Q: How are visitors being screened?

A:  We screen everyone entering the building everyday immediately, including team members and essential care providers. Screening includes:

• Fever screening, we take temperatures of everyone, including team members
• Cough and/or shortness of breath
• Sore throat
• Any travel outside of country or state
• Identifying if they have visited another senior living community
• Questions on purpose of visit
• Once screening is complete, visitors must wash hands before visiting residents and after leaving the community

Q: What are residents doing to stay positive and connected

A: Maintaining a positive attitude is crucial. Positivity begets positivity. We encourage our team member to stay positive and imbue residents with positivity. We are also encouraging residents to:

• Continue to be social and actively engaged at safe social distances – for example hallway BINGO, hallway exercising and trivia
• Communicate with loved ones through texts, emails and social media. We’re encouraging community members to post photos on Facebook and tag everyone they want to see the photo
• We’re leveraging technology (FaceTime, Zoom, Skype, Facebook, Instagram, emails and text) to connect residents with loved ones outside the community and with each other. Examples include:
  • Virtual visits
  • Bible study
  • Playing and listening to music performances
  • Message board photos
  • Reading books to children via Skype
• For residents who don’t know how to use/unable to use technologies, families can sign up for a team member to assist their loved one to use virtual visit technologies.
• We’re encouraging folks to drop off a favorite pre-packaged food item or card. These will be wiped with EPA-approved disinfectant wipes before being delivered. We’re also encouraging:
• Writing notes to each other, to family and team members
• Enlist internal and external groups/committees – church, book clubs, knitters to do a card shower for residents and team members
• Continuing Pen Pals programs – letters and notes back and forth between students and residents
• Musical performances/poetry outside resident windows

Q: Can you describe your training protocols?

A: CLC/CLS already conducts extensive yearly training for all team members in managing infections and preventing the spread of infectious diseases. These protocols are multi-disciplinary and prescriptive to prevention, containment and how to stop the spread of the disease should it occur.

All communities are following a special set of coronavirus-specific policies and procedures modeled after our very successful flu and norovirus protocols. Training and protocols include:

• Provide training for all employees on infection control standards
• Report and act quickly if any symptoms are reported in the community
• Start isolation procedures immediately if COVID-19 is suspected
• Notify State and/or Local Health Department which coordinates with CDC to transport resident or team member to hospital for testing
• Follow state report guidelines for any confirmed cases

Q: What is done if a team member or resident shows symptoms?

A: If a team member has any symptoms, they are required to stay home and report symptoms to their doctor to determine if they meet COVID-19 test standards. If a resident exhibits symptoms, we are contacting the local health department and their doctor to determine the best plan for testing.

You can view the last organizational Town Hall Webinar pre-recorded on November 19th here.

Leadership reviewed upcoming holiday restrictions.

Cappella (or CLC) President and CEO Jill Vitale-Assume recently hosted a FB live event with two clinical experts, CLC Medical Director Dr. Erick Gomer MD, and VP of Clinical and Compliance, Pat McBride, RN, BSN, MSN. Watch the video to hear these experts sort COVID-19 Vaccine fact from fiction.

Center for Disease Control and Prevention: https://www.cdc.gov/coronavirus/2019-nCoV/index.html

State of Oklahoma COVID-19 Resource Page: https://govstatus.egov.com/oklahoma-coronavirus-information

Oklahoma County Health Department’s COVID-19 Information: https://www.occhd.org/COVID-19